This Privacy Policy explains how Clay Consulting LLC ("we," "us," or "our") collects, uses, and discloses your personal information when you submit an application for employment through our website or our Applicant Tracking System (ATS).
Information We Collect:
When you submit an application for employment, we may collect the following information:
- Contact information: Name, email address, phone number, mailing address.
- Demographic information: Age, gender, veteran status, ethnicity, race, sex, disability status (optional).
- Employment information: Resume, cover letter, work experience, education, skills, references, salary history (optional).
- Information collected through the ATS: Login credentials, IP address, browsing history within the ATS platform. The requested Demographic Information is used to determine if our equal employment opportunity efforts are reaching all segments of the population, consistent with Federal equal employment opportunity laws. Responses to these questions are voluntary. Your responses will not be shown to the officer or manager selecting an applicant for a position, or to anyone else who can affect your application. This form will not be placed in your Personnel file, nor will it be provided to your supervisors in your employing office should you be hired. The aggregate information collected through this form will be kept private to the extent permitted by law.
Use of Information:
We use the information we collect about you for the following purposes:
- To process your job application and assess your qualifications for the position you applied for.
- To contact you regarding your application, such as scheduling interviews or providing updates on the hiring process.
- To comply with legal and regulatory requirements.
- To improve our ATS platform and services.
- To maintain an applicant pool for future job openings (with your consent).
Sharing of Information:
We may share your information with the following third parties:
- Authorized service providers who assist us with the hiring process, such as but not limited to background check companies.
- Government agencies, as required by law.
- Our affiliates, if applicable.
- We will not share your information with any other third party without your consent, except as required by law.
Data Retention: We will retain your information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. You have the right to request that we delete your information at any time.
Your Choices:
You have the following choices regarding your information:
- You can choose not to submit an application for employment through our website or ATS.
- You can withdraw your application at any time.
- You can access and update your information by contacting us at hrdepartment@clayconsultingllc.com
- You can request that we delete your information by contacting us at hrdepartment@clayconsultingllc.com.
Security: We take reasonable steps to protect the information you provide us from unauthorized access, disclosure, alteration, or destruction. However, no internet or electronic storage system is completely secure, and we cannot guarantee the security of your information.
Changes to This Privacy Policy: We may update this Privacy Policy from time to time. We will post any changes on our website and notify you by email if required by law.
Contact Us: If you have any questions about this Privacy Policy, please contact us at hrdepartment@clayconsultingllc.com.